CloseBook Advance & expense reconciliation
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Cash advance books

Create a book, record funds and expenses, then reconcile the expected balance with the actual cash remaining.

Total books0All time
OpenActive books0In progress
ClosedArchived books0Reconciled archive
Needs review0Action required

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Book Responsible Status Money in Money out Balance Updated

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LOCAL-ONLY BOOK

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UNSAVED CHANGES

Unsaved changes

You have changes that have not been saved. Save them before leaving this book?

Leaving without saving restores the last saved values for the book details. Saved transactions are not removed.

SYNC NEEDS REVIEW

Changes were made in two sessions

CloseBook merged every safe change automatically. A small number of edits affect the same field or transaction, so you must choose which copy to keep.

This book

Conflicting changes need your decision.

LOCAL BOOKS FOUND

Add local books to this account?

These books exist only in this browser and are not in the signed-in cloud account.

Books already present in the cloud are compared automatically. The newest copy is kept, so this message will not appear for normal synced cache data.

FINAL RECONCILIATION

Close this book

Count the money currently on hand, then compare it with the recorded balance.

Expected balance 0.00
Waiting for actual balance —

Enter the counted balance to see the reconciliation result.

NEW BOOK

Create a book

ONE-TIME CLEANUP

Old attachment files found

CloseBook no longer stores invoice or receipt files. Your transaction data will remain unchanged.

0 old files

Download a final ZIP copy before removal, or remove the old files now. Invoice numbers and all financial records will remain in the book.

TRANSACTION

Add money movement

Documentation

Enter an invoice number above. When no invoice number exists, record a documented exception.

Required

FAST ENTRY

Paste rows or import CSV

Add multiple transactions to the current open book.

Accepted columns: Date, Type, Description, Category, Invoice number, Amount. Paste directly from Excel with a header row, or upload a simple CSV file. Type may be Money out, Money in, Expense or Income.

Paste rows to preview them.

SAMPLE BOOK

Site visit advance

A safe preview that is never added to your real books or synced account.

Demo only — nothing here affects your limits, reports, analytics or account data.

Site visit advance

Responsible: Alex Morgan · USD

Closed · Balanced
Opening amount$500.00
Money out$120.00
Expected balance$380.00
Actual balance$380.00
Transport to site
Travel · Invoice INV-1001−$120.00

BOOK ANALYTICS

Money flow statistics

Current book analysis

Money in —
Money out —
Expected balance —
Spent 0%

Money in vs money out

Direct comparison of available and spent funds.

Running expected balance

How the expected balance changed over time.

Expense categories

Distribution of money-out transactions.

Analysis

Quick observations from this book.