Guides, templates and closeout references
These resources are designed around temporary funds and cash advance reconciliation. They are not general personal-finance articles.
Cash Advance Reconciliation Guide
Understand the complete closeout process and why expense tracking alone is not reconciliation.
Cash Advance Reconciliation Template
Review the fields, completed example, common mistakes and final checklist.
How to Reconcile a Cash Advance
Follow a practical step-by-step process with a numerical example.
Expected vs Actual Balance Guide
Use the exact calculation direction for balanced, shortage and surplus results.
Project Expense Settlement Guide
Close temporary project funds for field activities, site visits, events and procurement.
Cash Shortage and Surplus Explanation
Investigate and document a difference without vague or misleading language.
Missing Receipt Handling Guide
Keep the expense visible while documenting the missing evidence.
Cash Advance Closeout Checklist
Review the record before closing and exporting the report.
Cash Advance Report Guide
See what a useful closeout report should contain.
Start with the problem you need to solve
| Need | Recommended resource |
|---|---|
| Understand the workflow | Cash Advance Reconciliation Guide |
| Use a structured form | Cash Advance Reconciliation Template |
| Investigate a difference | Expected vs Actual Balance and Shortage/Surplus guides |
| Handle incomplete evidence | Missing Receipt Handling Guide |
| Prepare the final record | Cash Advance Report Guide and Closeout Checklist |
How to use this resource library
Start with the reconciliation guide when the overall process is unfamiliar. Use the template page when you need to understand the required fields, and use the step-by-step guide when you are actively closing an advance. The calculation and difference guides are intended for a specific point of confusion rather than as substitutes for the full workflow.
The resources describe operational recordkeeping principles that match CloseBook’s calculation direction and visible features. They do not create an accounting policy for your organization. Apply local approval, evidence-retention, tax and audit requirements separately.